Posting Closing Date

August 31, 2023

Employment Type


Contract Type


Job Description

We are looking for an Executive Assistant to join our dynamic team in the Canadian and Global ETF Market. This is an opportunity to join Canada’s most innovative ETF provider. The successful candidate will provide complete administrative support to the CEO while maintaining a high degree of discretion, professionalism and maturity when handling confidential and sensitive information.

Job Responsibilities

What Will You Do

• Manage all travel arrangements and accompanying material
• Answer, screen and direct phones calls, identify priorities and respond appropriately
• Provide administrative support to the CEO including e-mail correspondence, calendar management and expense reporting; including travel and meeting arrangements, both internally and externally
• Oversee all aspects of project management duties
• Organizing documents and maintaining records
• Prepares various forms of communication; letters, agendas, emails, notes, and reports as required
• Prepare and organize Board of Directors meeting packages
• Coordinate between departments when CEO approvals are required
• Proactively anticipates the needs of the management team in a dynamic and fast paced environment
• Assist other leaders with administrative support as needed
• Planning, organizing and implementing staff and client events as required
• Perform other duties and special projects, as may be required


What Will You Bring

• 3-5 years’ administrative experience
• Completion of a relevant office administration or general business post-secondary education
• Proven working experience in project management
• Detail-oriented with a high degree of accuracy
• Highly organized and ability to multitask and meet tight deadlines
• Ability to provide support outside of normal working hours
• Proven planning and organizational skills
• Self-directed and able to complete projects with limited supervision
• Advanced knowledge of MS Office: Word, Excel, PowerPoint, Adobe, Outlook
• Knowledge of Concur software is an asset

How To Apply

Please send your resume and cover letter to

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