Payroll, Benefits and HRIS Administrator

Employment Type

Part-time (15 to 25 hours per week)

Contract Type

Permanent

Compensation

$38 to $46 per hour (depending on experience), plus incentive compensation.

 

About Hamilton ETFs

Hamilton ETFs is one of Canada’s fastest growing exchange traded fund (ETF) providers, with approximately $17 billion in ETF assets under management and headquarters in Toronto’s financial district.

 

Position Summary

Hamilton ETFs is seeking an experienced, detail-oriented part-time administrator to coordinate payroll, benefits administration, and employee lifecycle processes while handling confidential employee information professionally. This is a new, part-time permanent position, primarily remote with a minimum of two days per month onsite at 121 King Street West in downtown Toronto.

 

Key Responsibilities

Payroll administration

• Coordinate payroll processing for Ontario and other Canadian jurisdictions.
• Maintain accurate employee records (hires, terminations, salary changes, bonuses, deductions, and leaves).
• Review payroll inputs for accuracy before submission.
• Resolve payroll questions with providers and stakeholders.
• Support compliance activities, including statutory deductions, Records of Employment, and year-end reporting.
• Maintain organized, audit-ready documentation.

 

Benefits administration

• Coordinate enrollments, changes, and terminations.
• Serve as the employee point-of-contact for benefits.
• Liaise with benefit providers and brokers.
• Support invoice review and reconciliation.
• Administer retirement savings, wellness, and leave programs.
• Coordinate renewals and employee communications.

 

HRIS, data management, and employee lifecycle

• Coordinate the flow of information between Collage HR and external payroll and benefits providers.
• Maintain accurate employee records across systems.
• Monitor and reconcile data between platforms.
• Support workflow improvements and internal controls.
• Manage onboarding, offboarding, and status changes.
• Track vacation and leaves across systems.

 

Additional duties

• Support payroll and HR data analysis.
• Participate in compensation benchmarking surveys.
• Generate ad hoc reporting for audits and compliance.
• Handle special projects as assigned.

 

Qualifications and Requirements

• Post-secondary diploma in payroll, business administration, accounting, or human resources.
• Payroll Compliance Practitioner (PCP) certification in good standing.
• 5+ years of Canadian payroll and benefits administration.
• Experience with systems such as ADP TeamPay, ADP Workforce Now, Dayforce, Collage HR, or Employment Hero.
• Knowledge of payroll practices, employment standards, statutory deductions, and taxable benefits.
• Retirement savings program experience preferred.
• Strong problem-solving, organizational, and time-management skills.
• High attention to detail and discretion with confidential information.

 

How to Apply

Applicants must be legally authorized to work in Canada; visa sponsorship is not available. To apply, click Apply Now.